One of the companies in the consortium was established as a legal entity in 2009. As a result, they can provide income statement and balance sheets for 2009 only, and not for the other 2 previous years. Further to the company registration document showing establishment in 2009, the company can also provide a self declaration explaining the reason.
– Yes, it will be acceptable by the CA. Please be advised that you have to bring a proof that the business was established in 2009 as well as a self-declaration explaining the reason for the lack of income statement and balance sheets for requested previous years.

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Nowhere in the tender dossier nor in all information provided in the Q&A section is it mentioned what are the requirement regarding the language to be used in submitting the tender or the related documentation. Is there a compulsory language? Can we submit a mixture of documents in English and Albanian language, especially where some original documents?
– No, you cannot submit a mixture of documents in English or Albanian language. You are required to submit it just in one of the following languages: Albanian, Serbian or English.

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Evidence to be provided by subcontractors – The Tender Dossier (clauses IV.7 and III.1.1) is unclear on the issue what evidence subcontractors have to provide. Read together with the answer to the posed question on the tender security, it could be interpreted that subcontractors do not have to provide any evidence. In order to avoid misunderstanding.
– The tender security should only be provided by the leader of the consortium.

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According to Part C, Tender Form for Service Contract, the tender form comprises, among other, Price Specifications. Please clarify whether there is any specific form in which tenderers should submit their price offer.
– Please refer to our web-site on HPP Zhur section Study Summary/Important Documents where you can find the revised Part C with Price Specification part included. The document’s name is: Part C Tender Form for a Service Contract_last revised August 08 2010Direct link: https://www.ks-gov.net/MEM/repository/docs/Part_C_Tender_Form_for_a_Service_Contract_last_revised_August_08_2010.pdf

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In relation to Annex 2, Eligibility Criteria, Declaration under Oath, please confirm that the text to be included in the declaration is contained on page 33 only, and that the text on pages 34, 35 and the first half of page 36 are included in the tender dossier for information purposes.
– The Declaration under Oath in the page 33 should be signed and stamped from the company or consortium. The Eligibility requirements (page 34, 35 and 36) are included in the tender dossier for information purposes, meaning that a company or consortium should fulfill those criteria in order to be eligible to participate in the dossier. By signing the declaration under oath you take the full responsibility that you fulfill the eligible requirements on pages 34, 35 and 36.

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Please confirm whether a clause in the signed agreement establishing a group of economic operators containing a clear statement that all members of the group are jointly and severally liable would be acceptable, instead of a separate statement (i.e. a separate document). (Part C, List of Required Documents).
– Yes, a group of economic operators containing a clear statement that all members of the group are jointly and severally liable is be acceptable.

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Please advise whether the relevant experience of any subcontractors will be considered in the evaluation process.
– Yes.

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According to Part C, part 2b, point 1 (List of Required Documents), the tenderer should provide “Appropriate statements from [specify number] first class banks. Based on your answers to previous questions, please kindly confirm our understanding that: 1) every economic operator, who is part of a group of economic operators submitting a joint.
– Yes, every economic operator, who is part of a group of economic operators submitting a joint tender, should submit separate statement (bank reference).

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According to Chapter III of the Tender dossier, the tenderer (or the respective group of economic operators) should present tender security in the amount of EUR 10,000. The acceptable forms for submitting the security are specified as: cash transfer; check; bank guarantee/ letter of credit. However, in the tender dossier, the details of the Ministry.
– There is no need for the details of the Ministry of Energy and Mining’s bank for doing the tender security. The law specifies that the tender security is done through the following forms (which also can be found on page 23 of the dossier):a)    bond, payable upon demand, issued by an a reputable insurance company
b)    letter of credit, opened and confirmed by a first-class bank
c)    unconditional bank guarantee, issued by a first-class bank

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Annex 2, Part C. 2; List of required documents: you are requesting certified copies of income statements and management reports for a maximum of 3 financial years. Hence please confirm that the submission of copies for one financial year will be compliant with the tender instructions.
– The submission of copies should include 3 (three) previous years (2007, 2008, 2009)

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Annex 2, Part C. 2; List of required documents: you are requesting certified copies of balance sheets for a maximum of 3 financial years. Hence please confirm (i) that the submission of copies for one financial year will be compliant with the tender instructions.
– The submission of copies should include 3 (three) previous years (2007, 2008, 2009)

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Section IV. 4 (ii); Please provide the number of signed copies of the tenders which need to be submitted at the submission date.
– Please refer to the Part C of the dossier, or go directly to our web-site:
https://www.ks-gov.net/MEM/repository/docs/Part_C_Tender_Form_for_a_Service_Contract.pdf

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Section II.2.6.; Task 4: Are Interconnection Agreements with neighbouring countries in place already?
– Yes there are; 220 kV line and planned construction of 400 kV line.

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Section II.2.6.; Task 4: Who is i) drafting and ii) negotiating the following contracts/ documents:
– The above-mentioned documents will drafted and negotiated by the Consultants and the Government of Kosova.

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Section II.2.6.: Task 3: the Consultant shall arrange for a data room for potential investors and shall open and maintain a website for public access. Who will bare the costs of establishing and maintaining a data room, in particular the costs of external electronic dataroom providers?
– The Ministry of Energy and Mining (MEM) currently has all of the relevant information on the project. The Project Implementation Unit (PIU) will create or update the web-site of MEM which will update the bidders for the process. However, the cost of establishing and maintaining a data room, in particular the costs of external electronic data room providers is covered by the Consultants.

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Section II.2.6.: According to Task 4, the Consultant is requested to develop a financial model to back IMSC decision making. What kind of input can be provided by the Client at that stage? Are there any reference documents available, such as feasibility studies?
– In this phase, the client does not have any inputs. On the second question, there are available documents, such as feasibility study which will be accessible to the winning consultants.

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Section II.2.3: According to the ‘Planned Schedule for the Project Implementation’ set out on p. 11 potential bidders have already been requested to submit Expression of Interest. Does that mean that in parallel to the subject tender a pre-qualification process has already been launched? If yes, will the Consultant be provided?
– Yes, the process of hiring Transaction Advisors and Expression of Interest is in the parallel phase. On the second question, task 3.2 explains that the Consultant may be requested to evaluate the qualification statements of Prospective bidders and deliver a ‘Bidder Evaluation and Short list Report”, recommending a short-list of pre-qualified bidders to the Client.

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Reference is made to Part C, Point 2. Tenderer Declaration(s), which contains the Total Tender Price. Please clarify whether consortium partners have to submit separate Tenderer Declarations, including the Total Tender Price and whether such separately submitted Total Tender Prices are therefore identical.
– It should be submitted by the leader of consortium on behalf of the consortium (representing all of the companies included).

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Section II.2.10 of the Tender Dossier stipulates that the Key Professional Staff constitutes of, inter alia, the Team Leader as defined therein. The Qualification Criteria evaluation stipulated in section II.2.11. (iii) however refers to Key Professional Staff by listing a) Economist / Project Finance Specialist and b) Lawyer / Legal Specialist.
– The team leader should be Economist/Project Finance Specialist.

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Further, according to also section IV.7), a subcontractor must also provide evidences specified in section III.1.1 – III.1.4 that are necessary for the performance of the subcontracting. Please note however that there is only a section III.1.1 – there are no sections III.2 – III.4 in the tender dossier.
– They are applied only for the sections III.1.1 – III.1.2.

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According to the Tender Dossier, section IV.7), also the subcontractor shall provide “evidences specified in section III.1.1. Section III.1.1. regulates the depositing of a tender security. Kindly clarify whether this means that also a subcontractor – in addition to the bidder – has to submit such tender security in the amount of EUR 10.0.
– No, only the company or the leader of consortium should submit the tender security.

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Request information on following aspects of the proposed project:
– Concerning your questions, you may find all needed information in these two websites: www.ks-gov.net/mem and www.lignitepower.com.

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In order to have sufficient time to review and respond to the requirements of the dossier, we would like to respectfully request an extension on the 15 August deadline for the submission of proposals.
– According to the Law on procurement procedures, it is not possible to extend the deadline of proposal submission.

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In the Section IV.4. you mention Tender Submission Form to be found in Part C. However we did not receive this part of the Tender Dossier. Shall we get it later?
– The part C can be found on our web-site: www.ks-gov.net/mem (HPP Zhur section on the right). Direct link: https://www.ks-gov.net/mem/?page=1,155. The name of the document is: “Part C Tender Form for a Service Contract.”
What is the bid submission deadline? In Section II.2.13. it is 15th August and in IV.2. it is 16th August?The deadline for submit the bid is August 16th 2010.

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In the Section II.2.11. you specify that: “Sf = 100 x Fm / F, in which Sf is the financial score, Fm is the lowest price and F the price of the proposal under consideration.
– The weights given to the Technical and Financial Proposals are: T = 0.8, and P = 0.2; S = St x 70% x 30% + SF.” What is the weight of Technical Proposal &The weight of Technical Proposal, T is70%, whereas the weight for Financial Proposal, P is 30%.The formula remains unchanged, which is: S = St x 70% x 30% + SF.

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In the Section II.2.3. HPP Zhur, Required Investments, you mention that “development of the HPP Zhur shall be completed with private investments”. Is the Government of Kosovo planning to participate in financing of the future building of the HPP Zhur? Is that a reason for requiring the transaction advisor to have experience.
– No.

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In the introduction (II.2.1.) you say that the purpose of the project is “provision of transaction advisory services”. In the Section II.2.10. You list the requirements for the Consultant, including “track record of structuring and financing complex infrastructure projects“. Are we right to assume that you do not.
– Yes, you are right to assume that you do not expect the transaction advisor to have experience with financing the project but rather in advising on structuring the financing of the project.

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